ACA Compliance Add-Ons
ACA State Reporting & ACA Fulfillment Services
ACA State Reporting
Ensure compliance with individual state reporting mandates with our add-on service that generates and submits state-required healthcare data.
ACA Fulfillment
Save time by outsourcing ACA form printing and distribution to employees. We’ll manage the process from end-to-end, so you don’t have to deal with it.
What is State Healthcare Reporting?
In December 2017, Congress repealed the federal financial penalties for individuals not having health insurance. Since then, some states have turned to state individual mandates in order to keep their healthcare marketplaces stable. As new state individual mandates are enacted, the level of compliance and complexity for employers increases.
If an employer with 50+ employees has even a single employee filing taxes in one of these states, that employer may need to comply with the state’s individual mandate for reporting healthcare coverage information to the state, in addition to federal IRS filing requirements. Each state can have different reporting definitions, required file formats, filing deadlines and systems/IT infrastructure, making reporting compliance difficult to manage and keep track of.
*Vermont has an individual state mandate in place but currently no employer reporting requirements.
Required
• California
• Massachusetts
• New Jersey
• Rhode Island
• Washington, D.C.
• Vermont*
• Massachusetts
• New Jersey
• Rhode Island
• Washington, D.C.
• Vermont*
Considering action
• Connecticut
• Hawaii
• Maryland
• Minnesota
• Washington
• Hawaii
• Maryland
• Minnesota
• Washington
Report Filing & Submission
State filing setup and report transmission for each applicable state
Form Approvals
Easy self-service form review and approval within the system
Form Corrections
Technology for managing corrections and support
A lot of the value we see from PlanSource is to have integrations between the different benefits we offer with one group. Before, we had separate vendors for FSA, COBRA, ACA, benefit enrollment, and life events. The PlanSource ACA service is saving us time and it’s also more accurate. Back when we had it in a separate system from our benefit administration, it took a lot of time and maintenance.
Paula Stop
Director of Total Rewards at The Fresh Market
ACA Fulfillment Services
PlanSource’s ACA fulfillment service makes it easy for our ACA clients to print and mail 1095-C forms directly to employees. Our service identifies which of your employees need to receive a 1095-C form, so no manual input is required. You stay compliant, reduce administrative costs, and know the job is done right.
1.
Get in touch with our team using the form below to add ACA Form Fulfillment Services. You must be a current PlanSource federal ACA customer in order to take advantage of this service.
2.
You’ll receive an invoice for the total number of forms we expect to mail on your behalf. Discounted base pricing is $3.00/form if approved before Jan. 22 and an additional $0.75 is applied to forms approved January 22nd and after.
3.
Submit payment for your fulfillment services per the invoice payment terms.
4.
We’ll automatically notify you once your 1094-C and 1095-C forms are ready for review and approval within PlanSource. We cannot move your forms to printing until they have been approved.
5.
Once your approved forms have been received, PlanSource will take it from there! Our ACA team will pull your approved 1094/1095-C forms from the system and print and mail them by the IRS deadline.
6.
We’ll send you an invoice for any additional fees owed, based on the final number of forms printed and their approval date, if applicable.
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